Real Concerns, Real Solutions
(Publishing Your Visio Drawings to Word and PDF)
Microsoft Visio has limitations on publishing your drawings. This
page shows some of the forum discussions found on Google.com for publishing your drawings
to Word and PDF.
A brief description on what Easy Publish can help is available at the end of each
discussion.
 Quick Access:
- Discussions on Display: Please click here
- Discussions on Printing: Please click here
- Discussions on File Size: Please click here
- Discussions on Stability: Please click here
- Discussions on PDF: Please click here
- Discussions on Mac Support: Please click here
- Other Discussions on Publishing Your Drawings Offline
and Online: Please click here
* * * Rotating Visio Drwg in Word / Adding Captions
Message One:
Does anyone know how to rotate a Visio 2000 drawing in
Word 97 (90 deg)?
There seems to be no way to rotate this type of object
directly in Word. If I try
to group the drawing in Visio and rotate it there, some of my connectors
reroute themselves in ways I don't want. Any suggestions on how to either do the
rotation directly in word or shut off the connector rerouting in Visio? I've tried
many combinations of behavior settings to no avail.
Message Two:
Looking for a way to link Visio drawings into a word document OK easy so
far, but I want to rotate the drawings which are produced in landscape
format, 90 degrees so that they are displayed "landscape" in a "portrait
word document. Hope that makes sense.
Secondly I'd like to get the drawings to auto caption with the caption
to include the filename of the link i.e. something like
Fig 2 Drawing 1.vsd
 Easy Publish Tips: You
can easily rotate a page or add a caption as part of the page with Easy Publish.
Please click here for details. And click here to
download a Word document with a rotated insertion. It takes only a few seconds
(287KB).
* * * inserting multi page Visio document into a Word document
Message One:
>>
I have a two-page Visio drawing I have inserted into a Word document.
The problem is that Word only displays/prints the first page
of the
Visio drawing. I am sure there is an easy solution.
---
Hi Crystal,
Word's design does not allow an object/graphic to span pages.
You'll
need to scale the drawing down to fit within a Word page, or split it
and paste in two parts or crop the view of two instances of it in the
Word file.
Message Two:
> It seems that Word can't insert multiple VISIO pages into a document.
> If you copy and paste a copy of the whole visio graphics will be copied
> specialy if you use bacground pages. And if you edit any
of these then
> the page numbering brakes.
Message Three:
> Hi,
>
> Does someone knows how to save a Visio 2002 in a format that MS Word can
> read. I have created multiple pages in Visio 2002 and I need to send
them
> away in a MS Word document. I know that copy and paste
will do the work but
> this drawings have many pages and it seems very labours.
Easy Publish Tips:
Easy Publish automatically inserts drawing pages as pictures
into your Word document and gives you the ability of editing and updating your
insertions directly.
- You can choose "Save with Document" to keep a copy of the insertions in
your document to avoid sending out extra files. See for yourself: Click here to
download a Word document with sample insertions. It takes only a few seconds
(287KB).
Fore more information, please click here.
* * * I'm stumped.
Message One:
I have a largish Word document and have included some
visio diagrams. When I print the word document on an HP
printer, the text in the visio diagrams goes white and
can't be seen. I've checked a lot of possible causes but
am stumped. Here some things that I've tried.
I've saved and re-opened the visio file and the word file.
I've closed and re-opened both applications.
I've printed the object from visio and it prints fine.
I've inserted the object in word using both Create From
File and Create New on the Insert Object window.
I've gone into the page setup screen and have changed most
parameters available. That includes re-setting background
in Visio.
I looked up the problem in the KB and found only one
article about characters printing on top of each other
that doesn't really apply.
I'm stumped. Any ideas.
Answer from Support:
> >When I import a visio diagram (through insert|Object)to my
> >Word 2002, it displays fine but the text does not print;
> >my workaround is to change the color of the text in Visio
> >from black to white, then text does not display but prints
> >fine. >>
> >--
> >I hope this helps you,
> >
> >B. B. ?:-)
> >MS Office System Products MVP
Message Two:
> >> My visio drawings that are embedded in Word doc look fine
> >> on the screen, but when I print, they get blown up in
> >> scale and only a portion actually prints. Print
preview
> >> looks fine.
> >>
> >> HELP!!
> >> .
> >>
> >>
Message Three:
> I am working on a project plan that includes visio
> diagrams imbedded within a word document. My dilemna is
> when printing this document the visio docs only show the
> outline of the flow boxes and not the text inside them
Message Four:
> Are there any patches to repair the problems with the
> latest office SP-2 update? Specifically, when I paste
> Visio into an MS-Word doc, the text inside a shape will
> not print on a PCL printer.
Easy Publish Tip: Easy
Publish inserts Visio drawing into your Word document as high quality PNG picture files. Concerns about printing
won't exist anymore.
Fore more information, please click here.
* * * word with visio links creates enormous files
> I have a 360K word document and a 510K Visio
document.
> When the Visio file is linked to the word doc
> (programatically or not) the file reaches an enormous 6MB
> and has just gone up to 12MB!! after some more external
> edits to the Visio file.
>
> This happens for several files from the same template
> (which itself is only 433K in size).
>
> What is it that causes this enormous bloating. The Visio
> file is saved without the workspace so it isn't that.
>
Easy Publish Tip: Easy
Publish inserts Visio drawing into your Word document as picture files and gives you the
ability of editing and updating the insertions as you do with linked Visio files.
Concerns about unexpected file size won't exist any more.
Fore more information, please click here.
* * * Word crashes
Message One:
> Hi,
>
> I sure hope someone can help me with this. I have a fairly detailed figure
> in Visio which crashes Word XP whenever I try to paste
it in. I get the
> error message "Microsoft Word has encountered a problem
and needs to close.
> We are sorry for the inconvenience..." and then it asked if I'd like to send
> an error report.
>
> I need to get this figure into a report I'm working on, and I'm beginning
> worry that I may not be able to. I sure don't want to
redraw it, so I hope
> someone can help. I've applied all the latest updates to Office XP, and
> have tried all the different paste options, but to no avail. So I'm not
> sure
> what else I can do.
>
> Thanks for any advice.
>
> Pat
Message Two:
>I have a word doc with a visio drawing embedded. Every
>thing fine until I made some changes to the doc and the
>drawing and then at some point the autosave failed say
the
>disk is full or too many files are open - which is just
>rubbish. Deleting the diagram
allows the file to be saved.
>Also the drawing is now uneditable - it can't seem to
find
>visio any more. Also, it's not possible to cut & paste the
>diagram as a how back into Visio, hence I have no way of
>saving this diagram and merging it back in somehow.
>
>Is there a way around this?
>
--
Support Response:
Probably the simplest way is to re-create the Visio graphic.
The graphic
file that you have is almost certainly corrupt and doesn't have a
correct 'end-of-file' word.
Message Three:
> I am creating a Word document with embeddeded Visio objects and frequently
> find the Visio objects are randomly converted to Word Drawing
format. This
> means I cannot edit the documents anymore and costs hours in rework. Is
> there
> a reason for this?
>
> In addition, once a week (or more frequently), Word refuses to
save the
> document and comes up with the message 'C::/ is full'. Changing drives just
> gives the 'E::/ is full' message. Anyone seen this one either? I have to
> cut
> the document to the clipboard, shut down Word and then restart it before
> pasting back the document. A pain at the best of times.
Easy Publish Tip:
These frustrations are just a few of what associated with using Visio drawings directly in
Word.
Easy Publish inserts Visio drawing into your Word document as picture files and gives
you the ability of editing and updating them the same way as you do with linked
files. You no longer need to worry about crashing.
Fore more information, please click here.
* * * Word/Visio/PDF problems
Message One:
> I have a visio chart in a word document. I can print to a
> printer fine, but when I print to a PDF file using
> Acrobat 6.0 Professional, the text does not come out
> correct. Either no text in the boxes, or text in wrong
> size and location. The font is Arial. I can print direct
> from Visio to PDF with no problem. Any ideas? Thanks..
Message Two:
: I have experienced problems with printing and PDFing
Word
: files that include Visio drawings that were imported as
: objects.
:
: The problem is that (thought the lines of the drawing
: will print as they should) the text will be resized and
: moved from the drawing's upper left corner by a factor of
: 3. That is, 10 point text that was supposed to be .5"
: from the top and .75" from the left will appear as 30
: point text and will be 1.5" from the top and 2.25" from
: the left.
Easy Publish Tip: Easy
Publish inserts Visio drawing into your Word document as picture files. From Word to
PDF, therefore, is only a matter of printing a picture.
Fore more information, please click here.
* * * Need to read VISIO files on a Mac
>Does anybody know of an application that can read VISIO files on the
>Macintosh? I can save the files as a PICT, but I lose way too much
>resolution.
Easy Publish Tip: Easy
Publish produces high quality PNG files that
you can use directly on Mac.
See Also: Discussions on PowerPoint and Web Page
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