Using Your Visio Drawing in Other Software
- PowerPoint, Word, Excel, E-mail and Others
 There are two ways to use your Visio drawing in
other software:
To copy part or all of the drawing and paste it to the editing file of
the software. The drawing becomes part of the editing file, such as a PowerPoint
presentation.
To link the drawing directly from within the software. The drawing
is displayed with data from the original file.
To copy and paste a drawing:
Select the shapes to be copied. Choose menu Edit > Select All to
select all shapes.
Click your editing file of the other software, such as a Word document,
then choose menu Edit > Paste. The drawing shows.
To link a drawing:
Choose menu Insert > Object from the other software, such as
Excel.
Choose Create From File.
Click Browse. Browse through different folders to find your
drawing, such as MyDrawing.vsd.
Click Insert then OK. The entire drawing is loaded and displayed.
Differences:
| Feature |
Copy
And Paste |
Link |
| Can copy part of the drawing |
Yes |
No |
| Can show background page |
No |
Yes |
| Can keep the drawing inside of the editing file, such as a Word document. |
Yes |
No. The original drawing has to be sent with the editing file when
sending out the editing file. |
| Can automatically update the drawing display when the drawing is modified. |
No. Need to copy and paste again. |
Yes |
 Tip: Change Page Size to Fit Your Drawing Contents:
Change your page size to fit the overall drawing content size so that it
shows no extra blank space inside the editing file. Click here for details.
Sending Your Drawing via E-mail:
You can paste the drawing directly into your e-mail software, such as
Outlook.
Alternatively, you can send the drawing as a regular file attachment.
Remember to compress the drawing to make it small. Try Winzip. For a linked drawing, send
the original drawing file as well.
See also: Publish Your
Visio Drawing
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